Online board meetings are a great method of bringing your Board together, without the constraints of space, time and travel. There are challenges to making these meetings as productive as is possible. This article will provide suggestions to make your online board meetings as productive as you can.
Keeping everyone engaged. Board members who are online may feel less able than those in person to speak up, which can make it difficult to conduct the meeting and impede discussion. This can result in miscommunication and confusion. This can be solved by ensuring that the appropriate technology is being used and establishing clear communication protocols for virtual meetings.
Board meetings require a lot of planning. Board management software with document storage makes it easier to stay on top of tasks and assignments. This allows for the meeting to concentrate on the most important subjects and boosts the overall productivity of your board.
The mute button is an important tool in online board meetings. When people are working from home, they might have children, pets, or colleagues in the room. These distractions can make it difficult to focus on the discussion. It’s easy to stop these distractions by having everyone be quiet until they speak. The agreement on maximum time for speaking will also prevent one person dominating the discussion. Having someone take minutes can ensure that all discussions are recorded and included in meeting notes. A specific time limit for each item on the agenda will help ensure that the meeting goes smoothly.