Collaboration and innovation are crucial for board members of technology companies. Board portal software assists you get more done prior to, during and after meetings. Comprehensive tools for managing boards protect sensitive information, improve the governance and communication of your board and help save time and money.
Board portals can be a great alternative to sending board documents via email. They offer an encrypted platform that stores and distributes board packs in a format that’s easily accessible. Availability messages help directors connect to the portal before they can access the portal, and multi-factor authentication reduces security risks by having a password as well as a unique code to gain access. Board of directors portals come with a dedicated audit log that records the history of all transactions that ensure transparency and conformity with internal data policies.
After connecting to the portal directors can view the upcoming meeting and their preparation items on a dashboard which displays the agenda, scheduled tasks and polls assigned. They can also join remote video meetings with a single click. These will automatically sync with their preferred web-conferencing tools and appear on their dashboard.
After the meeting, agenda items can be converted into draft minutes in a single click. These can be distributed to board voting procedures terminology approvers from any device. Unlike the free versions of online file-sharing services, which can pose security risks, specialized portals offer integrated support for governance in organizations and integrate with devices directors already use. The best options offer features that enhance engagement following the same process that board members work making them more efficient than a traditional board book or paper-based process.